Scandinavian VACC

Permanent ATC members of VACCSCA may not be permanent ATC members of other vACC’s.

4.2.2 VISITING ATC MEMBERSHIP

Members whom are permanent members of another vACC, but wishes to transfer temporarily to VACCSCA are defined as Visiting ATC members.

4.2.3 AFFILIATED MEMBERSHIP

Non-ATC members are defined as affiliated members. Affiliated members are not eligible to vote on issues concerning VACCSCA.

4.3 RULES

On the VATSIM network, on the VACCSCA official forum, and when presenting himself/herself as a member of VACCSCA within the Flight Simulation community on the Internet, members are…

4.3.1 ... REQUIRED TO ABIDE BY THE FOLLOWING RULES

• Abide by the regulations of the parent organizations of VACCSCA.
• Treat each other with mutual respect. Don't threat, harass or belittle other members. There should be no finger pointing.
• File any complaint to the board, do not air grievances openly.
• Accept advice from more experienced peers.
• Abide by the decisions made, as they have been made in good faith to comply with the purposes as stated above.
• Adhere to instructions regarding manning of ATC-positions within VACCSCA airspace.
• Follow debates and information provided in the VACCSCA forum.

4.3.2 ... ENTITLED TO

• Give ATC-service within VACCSCA airspace after being approved by one of VACCSCAs examiners.
• Fair and just treatment
• Advice and request training in ATC procedures.
• Recommendations for upgrade as soon as practically feasible when they are considered competent.
• Propose suggestions for change. These should be adressed to the director or another person in the board, and labeled "formal proposal".

4.4 TEMPORARY SUSPENSION

The board has the right to suspend, until further notice, the membership of any member of VACCSCA if he or she has violated the rules of VACCSCA or instructions from the staff.

The board has to inform the member about the reasons for and duration of this suspension as soon as reasonably practicable.

Information on the suspension will be appended to the VATSIM membership record of the member.

During time of suspension the member may not:

• Man active controller positions within VACCSCA airspace.
• Vote on issues concerning VACCSCA.
• Engage in debate on the VACCSCA forums.

4.5 TERMINATION OF MEMBERSHIP

Upon termination of the membership of the vACC, the member will be removed from the list of members and immediately loose all privileges within VACCSCA. The board will keep a record about the member and has no obligation as to retain or remove traces (documents, forum postings etc.) from the member.

After termination the member looses all rights within the area of responsibility of VACCSCA.

4.5.1 TERMINATION BY THE MEMBER

Any member may terminate his or her membership at any time by giving notice in writing to the board or the person commissioned to that task.

4.5.2 TERMINATION BY THE BOARD OF VACCSCA

The board has the right to terminate the membership of any member of VACCSCA if he or she after at least one temporary suspension continues to violate the rules of VACCSCA or instructions from the staff. The board has to inform the member about the reasons for this suspension as soon as reasonably practicable.

Information on the exclusion will be appended to the VATSIM membership record of the member.

5. MANAGEMENT

5.1 ORGANIZATION

The daily business of VACCSCA is handled by the staff. The staff shall - within the frames of the constitution - work for the members of VACCSCA and defend their interests.

5.2 DUTIES

5.2.1 STAFF MEMBERS ARE REQUIRED TO

• See to that all members obey the rules of this constitution, including the staff itself.
• Listen to the members of VACCSCA and take up suggestions and questions put forward from the members.
• Plan and lead the work within VACCSCA.
• Maintain an ordered record of external communication, agreements and documents, in order for this to be handed over to a successor.
• Respond to external communication and questions from members within the field of responsibility within one week.
• Temporarily hand over responsibility during vacation periods to another member of staff.
• Hand over external communication, agreements and documents to the successor or the Director in case of leaving his or her staff position.
• Resign with at least one month notice by letter to the nearest senior staff mebmer.
• Fulfill the assignment on a continuous basis.

5.3 STAFF

The constitution of the staff my be altered according to needs, but the following positions should always be represented (hereby called executive staff)

• Director (ACCSCA1)
• Director of Denmark FIR (ACCSCA2)
• Director of Norway FIR (ACCSCA3)
• Director of Sweden FIR (ACCSCA4)
• Director of Iceland FIR (ACCSCA7)
• Training Director (ACCSCA5)
• Webmaster (ACCSCA11)

Staff positions not on this list can be ordained by the director after approval from the executive staff. Each staff position shall have a working description. The new staff positions are non-voting.

5.4 ASSISTANTS

Assistants may be appointed by the staff as needed. Each assistant shall be assigned a specific task or have a working description. Assistants are non-voting and should be addressed with Assistant i.e. Membership Assistant, Assistant of Event.

5.5 WORKING DESCRIPTION

5.5.1 DIRECTOR

The work in VACCSCA is lead by the director. The director represents the organization towards its parent and other organizations. The director has the overall responsibility for all subordinated areas and the main responsibility for all areas not covered by any other staff position. It is the directors responsibility to see to that staff positions are manned.

5.5.2 FIR DIRECTORS

• Work closely with other FIR Directors, and report directly to the Director of VACCSCA.
• Oversee and develop rules and regulations to facilitate the online experience for each respective country.
• Monitor and update ATC-operational procedures to improve the virtual online environment for each respective country.
• Appoint members to help in the work to monitor ATC-operational procedures (charts, POF-file, sector files etc.)
• Work closely with the Training Director in order to create a suitable online training environment for new (and existing) VACCSCA members.
• Work closely with the Director of VACCSCA and if necessary assist him/her in his/her duties.
• If the Director of VACCSCA is on leave, continue his/her work until the Director returns.
• If the Director of VACCSCA is removed, resigns or if he/she becomes unexpectedly and permanently absent, form a temporary board until a new Director has been elected.

5.5.3 TRAINING DIRECTOR

• Overall responsibility for the Training Department.
• Reports relevant Training Department issues to the VACCSCA board.
• Responsible for documentation and procedures for ATC training.
• Responsible for ATC manuals.
• Responsible for recruitment and separation of mentors.
• Has right to make rating upgrades to VATEUD.

5.5.4 WEBMASTER

The webmaster is responsible for all technical aspects of the simulation and should monitor and engage in discussions via mail, lists, bulletin boards etc. concerning technical aspects. This person also has two extra responsibilities: to manage the technical administrative stools for other members of the staff (i.e. make sure staff members have the technical means to fulfill their responsibilities), and to manage the main information source of the organization. The web site responsibilities can be sub delegated to other members of the staff.

5.6 MEETINGS AND VOTING

The staff have meetings when the director, or at least half of the executive staff so decide. The date of the meeting should be announced to the staff at least one week before the meeting.

Decisions are taken with simple majority. Each executive staff has one vote. The proposal second by the director wins in the case of equal votes.

Minutes from the meetings should be made public to the members of VACCSCA as soon as possible and at least one month after the meeting.

5.7 RESIGN, DISMISSAL AND APOINTMENT

5.7.1 RESIGN

Rules regarding premature resigning of the director can be found under “Elections”.

Members of the staff have the right to resign. They are to inform the director well in advance, and it is considered good manner to stay in office until a successor has been appointed. The staff member resigning should help the successor and introduce him/her to the task and hand over all material needed to run the office.

5.7.2 DISMISSAL

Rules regarding dismissal and election of the director can be found under “Elections” and “Special Situatuons”.

Dismissal is executed by the director of VACCSCA if not otherwise stated below.

Members of the executive staff can not be dismissed unless they have violated the rules of VACCSCA. Discussions should be held with the affected staff member and efforts be made to avoid dismissal. The dismissal must be discussed with all and approved by at least three of the executive staff before it can be executed.

Members of the non-voting staff shall not be dismissed unless they have violated the rules of VACCSCA. Discussions should be held with the affected staff member and effords be made to avoid dismissal.

Assistants can be dismissed if their tasks have been fulfilled, or there is no longer a need for the assistance. Dismissal is executed by the staff member that assigned the assistant.

5.7.3 APPOINTMENT

Rules regarding appointment of the director can be found under “Elections”.

Appointment is done by the director if not otherwise stated below.

Appointment of members of the executive staff is done in cooperation with the present executive staff. If the present staff is unanimously for the new candidate, he/she can be appointed without further election. If the present staff is not unanimous, a public voting should be held in the same manner as for election of director. The present staff constitutes the election committee and each member can propose one candidate.

Appointment of members of the non-voting staff is done in cooperation with the present executive staff. Voting with simple majority can be held by the executive staff if needed.

There shall be no public voting when appointing non-voting staff.

Assistants are appointed by the staff member in need of assistance. The director should be informed about the appointment along with the working description or task that the assistant has been assigned.

6. ELECTIONS

6.1 ELECTIONS

The director of VACCSCA is elected for a period of two years divided in one plus one year.

After the first of the two years, the director shall, sometime during January, announce publicly on VACCSCA official forum, whether he/she stays in office for the second year or resigns. In the event of resignation, ordinary election shall be held. A change of director has no initial influence on the composition of the rest of the staff. Ordinary elections should take place sometime between February and March during a period of one week.

The exact dates are set by the board. The elected director takes up the duty as director exactly one month after the election is closed.

Elections should be announced to all VACCSCA members by e-mail together with the electable candidates at least one week prior to the election. Permanent ATC members whom are active or on leave are eligible to vote and have one vote each. There is no vote by proxy.

6.2 ELECTION COMMITTEE

There is no formal election committee. All members have the right to propose candidates for the election. Candidate suggestion should be sent to the board and if the candidate fulfills the requirements he/she should be included in the e-mail announcing the election as previously stated.

6.3 EXTRAORDINARY ELECTIONS

In the case that the director, for whatever reason, leaves the chair premature, an extraordinary election shall be held within a month in the same way as stated above.

However, the new director takes up the duty as director immediately, and continues until the next ordinary election is held.

7. SPECIAL SITUATIONS

7.1 REFERENDUMS

Referendums about changes of VACCSCA requiring the voting between members must be announced through e-mail at least two weeks before the referendum.

Only Permanent ATC members, whom are active or on leave, are eligible to vote at referendums. Referendums are considered accepted if 66% of the valid votes cast are in favor of the change.

Referendums are open, unless ten or more members eligible to vote, requests a closed vote. If votes are closed, a committee of one member of the board and one regular member will constitute a committee responsible for the votes.

7.2 REFERENDUM OF DISTRUST

A ‘Referendum of Distrust’ of the director may be put on the agenda of an Extraordinary General Meeting (EGM), which may be called for in writing by ten or more permanent ATC members (active or on leave) of VACCSCA.

The board is to arrange the EGM within two weeks from the time it was called. If the board neglects the call for EGM, the members calling may arrange the meeting. In any case, all members must be informed at least one week prior to the meeting through email.

A ‘referendum of distrust’ should be opened directly after the meeting if the members that called for the EGM do not withdraw the call for ‘referendum of distrust’. All permanent ATC members (active or on leave) of VACCSCA (including staff, but excluding the director) have one vote. The vote should be open for one week.

If 2/3 of the valid votes cast votes as distrust against the director, the director immediately looses his position as director. A new director should be elected in an extraordinary election to the rules regarding election.

Only one referendum of distrust can be cast against the director every 3 months.

7.3 VACANT DIRECTOR CHAIR

If, for whatever reason, the director chair is empty, all of the FIR Directors immediately choose one amongst them to take the chair until formal elections can be arranged as stated above.

7.4. AMENDMENT OF THE CONSTITUTION

Proposals for amendments to this constitution must be announced by the board to all members for discussion during 30 days. A referendum about the change shall be set up at the end of this period and must run for a minimum of 7 days.